Careers at Gooding & Company

Gooding & Company entrusts its team members to provide customers with the best experience possible. Our automobile specialists, marketing experts, and client services professionals uphold our high standards of quality and take a creative approach to presenting some of the world’s finest cars. If you are interested in joining our team, please send your resume and cover letter to careers@goodingco.com and one of our team members will get in touch with you.
 

Current Available Positions

Sales Administrator
Sales Administrator

Reports to: Head of Business Affairs Coordinator
Job Type: Full‐time
Location: Santa Monica, California

This is an exciting opportunity to join Gooding & Company’s growing, dedicated and dynamic team, which works together to present the finest antique, classic, sports, and racing cars for sale at auction and private treaty, and prides itself on providing world-class customer service.

The Sales Administrator – as part of the auction consignment and sale transfer process – prepares and processes DMV and title transfer paperwork as well as performs other administrative tasks to support the business affairs team both pre-auction, during the auction event, and after the auction. The Sales Administrator also works closely with clients – both sellers and buyers – to ensure the completion of all required sale paperwork, a smooth transfer of ownership paperwork to buyer, and an exemplary sale experience. The Sales Administrator handles the accurate and efficient processing of vehicle titles by verifying title information is correct, maintaining knowledge of current regulations and procedures regarding vehicle titles, and interacting with clients and regulatory agencies to resolve title issues. The Sales Administrator is based in the company’s Santa Monica office but travels to the company’s three annual auctions in Pebble Beach, California; Scottsdale, Arizona; and Amelia Island, Florida.

Key Responsibilities:

  • Perform key administrative responsibilities within the business affairs team, including scanning documents, maintaining electronic and paper filing systems of all sale paperwork, and recording information within internal computerized tracking software.
  • Liaise with auction sellers and business affairs team to obtain required consignment and sale paperwork –over the phone, via effective email communication, and in-person.
  • Communicate and report information received from clients to other members of the team effectively and participate in team meetings.
  • Review titles and proof of ownership documents submitted by sellers in advance of all auction sales.
  • Compile and maintain lists of all outstanding title paperwork and/or consignment documents in internal computerized tracking software.
  • Process vehicle titles and other required sale paperwork with accuracy and within applicable state regulations and company guidelines, coordinating as needed with DMV specialist partners.
  • Meet company timelines in processing titles and resolving title issues, while regularly reporting status of all title transfers.
  • Oversee the VIN verification process on-site at each auction and provide timely status reporting to managers.
  • Perform other administrative duties as needed.

Requirements:

  • Outstanding attention to detail
  • Understanding of California DMV title registration process (prior California DMV title clerk experience highly preferred)
  • Ability to multi-task and prioritize assignments
  • Ability to work efficiently both independently and as part of a team
  • Well-organized and calm under pressure
  • Superior client service skills via phone and email
  • VIN Verification License a plus (or willing to apply to obtain a VIN Verification License upon hire)
  • Notary License a plus (or willing to apply to obtain a Notary License upon hire)

To Apply:
Please send a cover letter that includes a description of your interest and experience and resume to careers@goodingco.com with the subject line “Sales Administrator.” We welcome your interest.



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